Foremen log attendance and labor on their phone, offline. Every record arrives with photo, GPS and time, goes through approval by zone, and reaches piece-rate payroll with its rate frozen.
| Lot | Record | Legend |
|---|---|---|
| L-10 | Flag 1 | |
| ||
| L-16 | ||
| ||
| L-05 | ||
| ||
| L-12 | Flag 2 | |
| ||
| L-18 | ||
| ||
The phone only captures. The server validates, routes and locks.
Foreman · phone, offline
Pick the crew, everyone starts present. Uncheck absences with a reason and take the crew photo: the phone counts the people.
Foreman · phone
Labor, farm, lot and quantity. Only people present that day can be assigned.
Approvers · web
1 to 5 levels per zone, sequential or parallel. Approve, reject, or return with a comment.
Server
On approval the rate valid on the labor date is resolved and frozen on the record.
Payroll · HR
Computed per employee per period from approved records only. Exports to Excel or CSV.
Draft
On the phone, not yet sent.
Submitted
Received and validated by the server.
In approval
Moves level by level within its zone.
Approved
Locked, with its rate frozen.
Each labor's distribution mode turns the lot's quantity into each worker's share.
The total quantity is divided among participants.
Thinning · L-16
| Worker | Share | Amount |
|---|---|---|
| Ana Quiñónez | 0.04 ha | $3.80 |
| Luis Cevallos | 0.04 ha | $3.80 |
| Marco Zambrano | 0.04 ha | $3.80 |
| … 47 more | 0.04 ha each | $3.80 each |
| Total | 2.0 ha | $190.00 |
The foreman enters each person's quantity; the total is the sum.
Planting · L-05
| Worker | Share | Amount |
|---|---|---|
| Rosa Mina | 312 | $14.04 |
| Jorge Bravo | 287 | $12.92 |
| Edwin Vera | 254 | $11.43 |
| … 9 more | 2,287 | $102.92 |
| Total | 3,140 | $141.31 |
Each participant earns one day, or a fraction if they left early.
Firebreak maintenance · L-12
| Worker | Share | Amount |
|---|---|---|
| Carlos Ortiz | 1 | $18.00 |
| Pedro Macías | 1 | $18.00 |
| Wilson Cedeño | 0.5 · left at noon | $9.00 |
| … 6 more | 1 each | $18.00 each |
| Total | 8.5 | $153.00 |
Illustrative example · sample rates
Every record keeps device time, server-received time, GPS position and accuracy, device, user, app version and photos. These flags route it to the exceptions queue; every threshold is configurable.
| Flag 1 | Headcount mismatch | Photo count differs from the checked count by more than 20%. |
|---|---|---|
| Flag 2 | Outside farm | GPS outside the farm boundary, or accuracy worse than 100 m. |
| Flag 3 | Clock drift | Device time differs from GPS or server time by more than 30 min. |
| Flag 4 | Late entry | Record date more than 2 days before submission. |
| Flag 5 | Over capacity | Per-person quantity above the labor's daily max, or lot area exceeded. |
| Flag 6 | Duplicate person | Same employee present in two groups on one date. |
Repeated for every approved record in the period and summed per employee. For day-rate labor, work done is the days worked.
Weekly, biweekly or monthly period
Records are submitted and approved.
No new records. Pending ones are listed so HR can chase approvers.
Nothing changes. A late correction posts as an adjustment in the next period.
Detail per employee: date, labor, lot, quantity and amount. Exports to Excel and CSV.
Supplier work is logged without individual names and follows the same approval workflow. Yield compares per worker-day, not headcount, so it stays fair when crews work different hours.
Yield = quantity ÷ (workers × days)
Approved quantities per supplier per period form a statement to reconcile against the supplier's invoice.
Access scoped by zone and farm: each person sees only what they are responsible for. Personal data and photos handled under applicable data protection law; photos are deleted after a configurable period.
Email us your labors and rates, and we'll show you how they would look in Forestotal.
hola@kunturlabs.com